Accounting
The ledger builds itself from what the pharmacy already recorded.
AMS is the accounting system for a drug store and its pharmacies — purchases and payables, sales and receivables, banking, VAT and year-end, with an approval step before anything reaches the ledger. Run it alongside e-Inventory and EzPOS and the source documents arrive on their own: purchase orders become bills, and each branch's takings come across for reconciliation.
45
capabilities in the release
20
standard financial reports
1 day
to onboard*
* Hardware and network ready on the day. Loading opening balances and mapping your chart of accounts are scoped separately.
Approved and connected
The formats this product files in.
LOGO
FTA VAT return
LOGO
ZATCA e-invoicing
What it does
Accounting that starts from the transaction, not from a spreadsheet.
AMS is integrated with e-Inventory and EzPOS, so the source documents are already there. What it adds is control: approval before posting, a chart of accounts you own, reconciliation against the bank, and the statutory reports at the end.
Purchases and payables
Purchase orders come from e-Inventory as bills, returns as debit notes; supplier payments go out by bank or cash and post themselves to the ledger.
Sales and receivables
Sales orders and customer returns arrive from e-Inventory as invoices and credit notes, with receipts, statements and aged receivables against each customer.
Banking and cheques
Multiple bank accounts, cheque-book management with the next leaf assigned automatically, direct cheque printing, post-dated cheque registers both ways, and bank reconciliation against the statement.
Control before it hits the ledger
Vouchers are reviewed and approved before posting, every user action is logged, and rights are set per role — so the trial balance is defensible.
Statutory and management reporting
Trial balance, six-column trial balance, profit and loss, balance sheet, VAT files and the FTA-format VAT return, aged payables and receivables, monthly income and expenditure.
Budgets, assets and year-end
Budget allocations against expense accounts with variance reporting, a fixed-asset register, fiscal-year closing that carries balances forward, and an audit module that keeps prior years readable.
A day in the back office
How month-end actually goes.
STEP 01
Documents arrive
Purchase orders, returns, sales orders and each pharmacy's daily takings come across from e-Inventory and EzPOS. Nobody types an invoice that the system already has.
STEP 02
Someone approves
Vouchers are checked and approved before posting. Until they are, they are not in the ledger — which is the difference between a book you can close and one you can argue about.
STEP 03
Money moves
Supplier payments and customer receipts go out and in by bank or cash, cheques print with the next leaf assigned, and post-dated cheques sit in a register with their due dates.
STEP 04
Books close
The bank statement is reconciled, presented and unpresented cheques are identified, the VAT return prints in FTA format, and the fiscal year closes with balances carried forward.
Inside the product
Modules, in the order you'd meet them.
Three screens carry the finance function, from the arriving document to the closed year.
Vouchers and approval
Where control lives: automatic vouchers from bills, debit notes, invoices and credit notes, plus manual journals, all held until an approver posts them. The user activity log records who did what.
Approval workflow Activity log
Bank and cheque management
Where reconciliation stops being a Sunday job: multiple bank accounts, cheque books with automatic leaf assignment, cheque printing, and reconciliation that flags unpresented and unmatched entries.
Cheque printing Bank reconciliation
Reports and year-end
Where the auditor is answered: twenty standard reports from general ledger to balance sheet, VAT files and returns, then fiscal-year closing with prior years still readable in the audit module.
20 reports Audit module
Proof
One customer, one number, one quote.
[Customer quote to come — two sentences from a named operator at a named site.]
[Name Surname]
[Role · Organisation]
[00%]
Outcome measured
[00m]
Outcome measured
Deployment
One day to install and configure, alongside the e-Inventory rollout. Two things sit outside that day and should: we map your existing chart of accounts rather than replace it, and you run one month in parallel before you rely on the closing figures. Accounting is the one place where going faster than the reconciliation is not a favour to anyone.
Works with
Pairs with the rest of the suite.
Each of these does its own job. Most customers add the next one once the first has paid for itself.
e-Inventory
The source of every bill and debit note. The accounting is only this quick because the purchasing data is already structured when it arrives.
EzPOS
Each pharmacy's daily takings arrive for reconciliation, so branch cash is checked against branch sales rather than against a memory.
CCMS
Insurer receipts and remittances reconcile against the receivables AMS is already tracking.
EzRx
Claim payments arrive as customer receipts rather than as a bank line nobody can identify.
Questions
The four things buyers ask first.
Whether it replaces your accounting package, VAT, your chart of accounts, and the auditor.
Does this replace our accountant's software?
For the drug store and its pharmacies, yes — it is a full double-entry system with its own chart of accounts, approval workflow and statutory reports. It exists because re-keying purchase and sales documents into a general accounting package is where the errors come from.
Is the VAT return actually in the right format?
The UAE return is built to the Federal Tax Authority format, with the region-wise split of VAT payable and recoverable. In Saudi Arabia, e-invoicing goes through the ZATCA integration.
Can we keep our existing chart of accounts?
Yes. You create and maintain the chart of accounts to suit the business; we map what you already use rather than impose a template.
Can auditors see prior years after we close?
Yes. Fiscal-year closing carries balances forward, and the audit module keeps prior-year ledgers, trial balances, profit and loss and balance sheets readable.
See it on your own workflow.
Tell us which authority licenses you and what you run today. We'll configure the walkthrough for your market — thirty minutes, no slide deck.
A specialist replies within one working day
Onboarded in one day once you are ready
We review your data migration before you commit